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| Time | Date | Speaker | Venue |
| Sunday 27 September 2009 | |||
| 1800-2000 | Registration | Hilton Hotel | |
| Welcome Cocktail Reception hosted by ING | Hilton Hotel | ||
| Monday 28 September 2009 | |||
| Networking breakfast / Internet café available | RAI | ||
| 0930-0940 | Welcome Address | Peter Spendlove, Chairman International Group of P&I Clubs | |
| 0940-0945 | Introduction to Conference | Nick Tonge, Chairman, International Group Representation Committee | |
| 0945-1045 | Provision of Bank Guarantees | Mike Sharman, ING Bank NV | |
| Rotterdam Guarantee Form | Niels van der Noll, DUPI Amsterdam B.V. | ||
| Club Letters of Undertaking | Hugh Hurst, International Group Secretariat | ||
| Question & Answer Session | |||
| 1045-1115 | Tea/Coffee | ||
| 1115-1230 | Problems/aims in running a P&I Correspondents Office(s) | Alan McLean, McLeans SA | |
| Capt.Yoram Golam, CIS Pandi Services Ltd | |||
| James Budd, Budd SA | |||
| Current Issues | Nick Tonge, North of England | ||
| Question & Answer Session | |||
| 1230-1345 | Lunch | ||
| 1345-1445 | Guidelines to Correspondents | ||
| Confirmation of Entry | David Baker, International Group Secretariat | ||
Conflicts |
Garry Stevens, London Club | ||
| Contingency Planning | Chris South, West of England | ||
| Reporting | John Murkett, Britannia | ||
| Authority - provision of Guarantees / time extensions / Settlement agreements | Sue Watkins, Steamship Mutual | ||
| Invoices/Fees | Geir Sandnes, Gard AS | ||
| 1445-1515 | Tea/Coffee | ||
| 1515-1545 | Correspondents Perspective | Christina Kalimbassieris, Kalimbassieris Maritime | |
| David Mackay, Inchcape Shipping Services | |||
| 1545-1615 | Question & Answer Session | ||
| 1900 - | Gala Dinner | Hilton hotel | |
| Tuesday 29 September 2009 | |||
| Breakfast / Internet café available | RAI | ||
| 1000-1045 | Personal Injury/Stowaways | ||
| Introduction and International Group Perspective | Marion Carlmar, Assuranceforeningen Skuld | ||
| Michael Robertson, Robmarine Shipping (Overseas) Limited | |||
| 1045-1115 | Tea/Coffee | ||
| 1115-1215 | My area - My problems / solutions | ||
| Spain | James McKinnell, Hispania P&I Correspondents | ||
| Southern Africa | Ron Evans, P&I Associates (Pty) Ltd | ||
| Philippines | Capt Andrew Malpass, Pandiman Philippines Inc | ||
| Ruben Del Rosario, Del Rosario Pandiphil, Inc | |||
| Question & Answer Session | |||
| 1230-1345 | Lunch | ||
| 1345-1415 | Rotterdam Rules | Hugh Hurst, International Group Secretariat | |
| 1415-1430 | Summation | ||
| 1430-1630 | Breakout Session | ||